forked from CGM_Public/pretix_original
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4.0 KiB
ReStructuredText
95 lines
4.0 KiB
ReStructuredText
.. _timeslots:
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Use case: Time slots
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====================
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A more advanced use case of pretix is using pretix for time-slot-based access to an area with a limited visitor
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capacity, such as a museum or other attraction. This guide will show you the quickest way to set up such an event
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with pretix.
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First of all, when creating your event, you need to select that your event represents an "event series":
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.. thumbnail:: ../../../screens/event/create_step1.png
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:align: center
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:class: screenshot
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You can click :ref:`here <subevents>` for a more general description of event series with pretix, but everything you
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need to know is in this chapter as well.
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General event setup
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-------------------
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Before you go further, set up your products that you want to sell for each time slot, such as different types of entry.
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Creating slots
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--------------
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To create the time slots, you need to create a number of "dates" in the event series. Select "Dates" in the navigation
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menu on the left side and click "Create many new dates". Then, first enter the pattern of your opening days. In the
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example, the museum is open week Tuesday to Sunday. We recommend to create the slots for a few weeks at a time, but not
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e.g. for a full year, since it will be more complicated to change things later.
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.. thumbnail:: ../../../screens/event/timeslots_create.png
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:align: center
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:class: screenshot
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Then, scroll to the times section and create your time slots. You can do any interval you like. If you have different
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opening times on different week days, you will need to go through the creation process multiple times.
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.. thumbnail:: ../../../screens/event/timeslots_create_2.png
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:align: center
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:class: screenshot
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Scroll further down and create one or multiple quotas that define how many people can book a ticket for that time slot.
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In this example, 50 people in total are allowed to enter within every slot:
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.. thumbnail:: ../../../screens/event/timeslots_create_3.png
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:align: center
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:class: screenshot
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Do **not** create a check-in list at this point. We will deal with this further below in the guide.
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Now, press "Save" to create your slots.
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.. warning:: If you create a lot of time slots at once, the server might need a few minutes to create them all in our
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system. If you receive an error page because it took too long, please do not try again immediately but wait
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for a few minutes. Most likely, the slots will be created successfully even though you saw an error.
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Event settings
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--------------
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We recommend that you navigate to "Settings" > "General" > "Display" and set the settings "Default overview style"
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to "Week calendar":
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.. thumbnail:: ../../../screens/event/timeslots_settings_1.png
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:align: center
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:class: screenshot
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Now, your ticket shop should give users a nice weekly overview over all time slots and their availability:
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.. thumbnail:: ../../../screens/event/timeslots_presale.png
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:align: center
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:class: screenshot
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Check-in
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--------
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If you want to scan people at the entrance of your event and only admit them at their designated time, we recommend
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the following setup: Go to "Check-in" in the main navigation on the left and create a new check-in list. Give it a name
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and do *not* choose a specific data. We will use one check-in list for all dates. Then, go to the "Advanced" tab at
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the top and set up two restrictions to make sure people can only get in during the time slot they registered for.
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You can create the rules exactly like shown in the following screenshot:
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.. thumbnail:: ../../../screens/event/timeslots_checkinlists.png
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:align: center
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:class: screenshot
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If you want, you can enter a tolerance of e.g. "10" if you want to be a little bit more relaxed and admit people up to
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10 minutes before or after their time slot.
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Now, download our `Android or Desktop app`_ and register it to your account. The app will ask you to select one the
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time slots, but it does not matter, you can select any one of them and then select your newly created check-in list.
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That's it, you're good to go!
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.. _Android or Desktop app: https://pretix.eu/about/en/scan
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